TERMS AND CONDITIONS
A non-refundable booking fee of £200 is required in order to reserve BECPs’
services for the wedding date. A second instalment equal to the remainder package price will be due at least 30 days prior to the wedding date. If the client cancels the production prior to the wedding date, the second payment will be refunded to the client only if BECP can rebook the wedding date.
The client is solely responsible for securing permission from the venue owner/operator for use of the
production venue as well as authority for BECP to set up all necessary production equipment. It is
understood that the quality of the production is dependent upon adequate lighting, camera/microphone
positions and other conditions not under the control of BECP.
BECP is not responsible for:
poor audio if the client does not agree to wear a lapel microphone;
poor audio due to high winds
dark or grainy video resulting from inadequate lighting or the refusal of the venue or client to allow additional lighting or camera-top lighting during the ceremony or at the reception; or
electrical or mechanical malfunctions at the venue that are beyond the control of BECP.
The agreement of the service to perform is subject to proven detention by sudden illness, accidents, acts of
God, or any other legitimate condition beyond the control of BECP. Every reasonable attempt will be made
to secure a backup videographer in such an unlikely event.
BECP will establish an arrival time for the wedding date with the client prior to that date and remain on duty
for the number of hours included in the package. Coverage hours included in the package are for the
wedding date only and must be consecutive. This block of time includes set-up and tear-down of
equipment, transportation between venues and meal breaks.
BECP reserves the right to discontinue filming in any situation (eg: heavy rain, extreme temperatures,
humidity, hazardous locations) that could put the safety of the videographer or equipment at risk.
Two/ four cameras will be used to film the ceremony and throughout the day. The aesthetic quality of this footage may vary depending upon the logistics of the wedding venue and the permitted camera placement.
Because BECP is generally on the same schedule as the bride and groom, the client agrees to provide
BECP with one meal per videographer during the time that the bride and groom are served at the
reception, please note; one of our videographers will require a vegetarian meal. If this meal is provided out of view of the reception activities, BECP cannot guarantee that any events occurring during the videographer’s absence will be captured. - This meal does not need to be part of the wedding breakfast, some venues provide a “photographers lunch” at their bar. If a meal cannot be provided the client must let BECP know as soon as possible so that BECP can make other arrangements.
Any expenses incurred by BECP not pertaining directly to the production of the video (ex: out-of-town
accommodations, parking, shipping, tolls etc.) will be added to the client’s balance.
The client should be aware that editing of the film(s)/photographs is a lengthy process and agrees to wait up to 15 weeks for their final product - BECP endeavours to hand finished films over to clients as quickly as possible, but prides itself on quality over speed. If the client wishes to have their product within a certain time frame (which is reasonably shorter than the specified wait) they must make BECP aware before filming begins and a 30% charge will be added to the overall price. If the client fails to let BECP know before this then no guarantee can be made that a finished product will be provided before the 15 week deadline.
The completed video will be considered a finished product, and any additional requested revisions will be
added to the client’s balance at the prorated rate of £80 a day.
The original files remain the property of BECP and cannot be handed over to the client. The client gives BECP permission to use footage from the
original files to market BECP’s videography services.
As part of the wedding package BECP will supply suitable music to accompany the film.
However if the client wishes for a specific copyrighted music track to be used then they are entirely responsible for:
providing the specific track;
obtaining all permissions to use the track
payment for all copyrighted music and licences
Additional Hour/s of Coverage:
If required, BECP will include the additional coverage time when establishing arrival and departure times with the client prior to the wedding date. Additional hours must be consecutive with the block of hours already included with the package i.e 10:30am - 7:00pm. Each additional hour will incur a cost of £100.